We remind our clients when it's time to renew their anti-virus subscription. We think it's helpful and it's good customer care. But sometimes our clients say, "I have no viruses. Why do I need to keep paying for the subscription?" Our answer is: Because you have no viruses.

Anti-virus software, especially enterprise-level suites like Symantec Anti-Virus, work well at keeping viruses at bay. This can make it seem like viruses have gone away ? if you never see them, maybe they aren't there, right? Unfortunately, wrong. Viruses still infect the web and are still sent in vicious email.

Furthermore, the viruses that are still active are the toughest of the bunch and you need the latest AV software to ward them off. Symantec and other companies often include the newest versions of their products in your renewal, so not only do you get the latest definitions; you also get the latest tools.

Finally, if you do not renew within (usually) 30 days of your subscription's expiration you have to pay the full purchase price of the software all over again, instead of just paying for the renewal - about 40% less.

We want you to keep your computer systems secure and safe.

Want to know more or check on when your subscription expires? Call Network Management Group, Inc. today at (620) 664-6000 to speak with the sales team.

Outlook 2003 and 2007 now offers a simpler alternative to VPN connections ? RPC over HTTP (which Microsoft has mercifully renamed "Outlook Anywhere"). With this feature, users can have security-enhanced access to their Exchange Server accounts from the Internet when they are working outside your organization's firewall. Users do not need any special connections or hardware, such as smart cards and security tokens, and they can still get to their Exchange accounts even if the Exchange server and client computer are behind firewalls on different networks. The user runs the same Outlook used inside the network and has all of Outlook's functionality enabled including shared calendars, contact lists and public folder access.

Outlook Anywhere runs on Windows XP and Vista and requires Microsoft Exchange Server 2003, 2007 or Microsoft Small Business Server 2003. Take advantage of Outlook's power and flexibility outside your office with Outlook Anywhere. Contact NMGI at (620)664-6000 to find out how to take get started with this tool.

7 Ways to Get Customers' E-mail Addresses (legitimately)

If you're like most small-business owners, you need a generous supply of potential customers' names and e-mail addresses to effectively market your offerings online.

The good news is you don't have to deceive or spam people into getting them. The bad news is that too many others have already taken that route, giving online marketing a shady reputation.

Unlike the offline world, where consumers get junk mail daily and simply toss it into the recycling bin, unwanted e-mail messages offend people and trigger nasty replies. People are more protective than ever of their e-mail addresses.

"Spammers have made it bad for the rest of us," says Derek Scruggs, founder of Escalan.com, a Boulder, Colo.-based marketing consultant. So you shouldn't be one yourself; there are enough already out there. Here are seven tips to consider: